◼︎ Accounts Payable: Record invoices and prepare checks from appropriate account item.

◼︎ Accounts Receivable: Bill, collect and deposit maintenance assessments and other charges.

◼︎ Budgets: Prepare preliminary budgets for the Board of Directors’ review and coordinate with Association’s CPA the budget meeting as per Governing Documents.

◼︎ Delinquent Accounts: Provide monthly delinquent report to Board of Directors.

◼︎ Demand Letters: Mail demand letters to owners past due on their accounts as per Governing Documents or at Board of Directors’ decision. Then forward information to Association’s legal counsel.

◼︎ Financial Statements: Prepare monthly/quarterly financial statements including Balance Sheet, Income/Expense Statement, General Ledger Detail, Trial Balance, Accounts Receivable Report, Aged Report, Bank Reconciliation and Bank Statements.

◼︎ Income Taxes: Epic Management Solutions will provide to and coordinate with the Association’s CPA in the filing of the Association’s State and Federal income taxes.

◼︎ Liens: Provide to the Association’s Attorney documentation to ensure proper filing of liens, monitor on a monthly basis accounts held by legal counsel. All delinquent accounts are flagged in order to ensure that the legal process is uninterrupted.

Lockbox Processing payment Facility

◼︎ Payment options: check, ACH/direct debit, credit card, e-check, Electronic on-site deposit

◼︎ Reserve Transfers: Make monthly transfer into Reserve Account.

◼︎ Special Assessments: Coordinate, bill, collect, monitor and account properly any Special Assessments that the Association may have throughout the year.

◼︎ Year- End Financial Statements: Facilitate to the Associatio`n’s independent CPA documents a personnel to complete the required type of financial statement.